Goods Receiving
Overview
Section titled “Overview”Goods Receiving records inbound stock deliveries as multi-line receiving notes. Create a note against a warehouse and supplier, add the products and quantities received (by hand or by scanning barcodes), and confirm it — MicroPIM then adds the received stock to the warehouse.
Goods Receiving applies in Warehouse inventory mode.
Navigation
Section titled “Navigation”Sidebar: Inventory → Goods Receiving
URL: /admin/goods-receiving
How to create a goods receiving note
Section titled “How to create a goods receiving note”To create a goods receiving note, start a draft against a warehouse and supplier, add received line items, then complete it to post the stock.
- Open Inventory → Goods Receiving and select New.
- Choose the destination warehouse and, optionally, the supplier and a purchase reference.
- Save to create the note in draft, then start receiving.
- Add products line by line — enter them manually or scan barcodes. For each line set the received quantity and, optionally, unit cost and bin/shelf location.
- Complete the note to add all received quantities to warehouse stock.
Each note gets a unique reference in the form GR-YYYYMMDD-XXXXXX.
Header fields
Section titled “Header fields”| Field | Description |
|---|---|
| Receiving number | Auto-generated reference (GR-…) |
| Warehouse | Destination warehouse (required) |
| Supplier | Linked supplier or free-text supplier name |
| Purchase reference | Optional purchase order reference |
| Status | Draft, receiving, completed, or cancelled |
| Expected / received item count | Planned vs. received totals |
| Notes | Additional delivery notes |
Line item fields
Section titled “Line item fields”| Field | Description |
|---|---|
| Product / variation | The item received |
| Expected quantity | Optional expected amount |
| Received quantity | Units received (1 or more) |
| Unit cost | Optional per-unit cost (feeds inventory valuation) |
| Bin / shelf location | Where the stock is placed |
| Barcode | Scanned barcode, if used |
| Notes | Line-level notes |
Status workflow
Section titled “Status workflow”| Status | Meaning |
|---|---|
| Draft | Created, not yet receiving |
| Receiving | Actively adding line items |
| Completed | Confirmed — stock added to the warehouse |
| Cancelled | Cancelled from draft or receiving |
A note can be completed only while in receiving status and with at least one line item.
When stock is updated
Section titled “When stock is updated”Stock is added only on completion. When you complete a note, each line’s received quantity is added to that product’s inventory in the header warehouse (recorded as a received movement), carrying the line’s unit cost. Nothing changes at the draft or receiving stages.
Actions
Section titled “Actions”- New — start a goods receiving note
- Add Product / Scan Barcode — add line items
- Update / Remove Line — edit received quantities and details
- Complete — finalize and add stock
- Cancel — cancel the note
- Print — generate a printable receiving document
Related
Section titled “Related”- Inventory Management — resulting stock and movement history
- Suppliers — manage the suppliers you receive from
- Add Inventory — for quick single-product adjustments
- Warehouses — manage the destination warehouses
- Transfers — move received stock on to other warehouses
- Low Stock — see what needs receiving next