Catalogue Reports

Overview

Catalogue Reports give managers a quick, regular read on catalog progress: how many products exist, how many are published (live), how many are still draft or awaiting review, and how many were added in the reporting period. You can view the numbers live in the app and have a summary emailed to your team on a schedule.

Admin access

Catalogue Reports require the admin role.

Navigation

Sidebar: Catalogue Reports URL: /admin/catalogue-reports

What the report measures

MicroPIM counts your products by their status, so a report shows where the catalog stands rather than a per-field completeness score.

Metric	Meaning
Total	Active work in the catalog — draft + published + awaiting review (excludes inactive)
Published	Products that are live (status active)
Draft	Products still being prepared
Needs review	Products pending review before publication
Inactive	Products temporarily disabled or hidden
New this period	Products created within the reporting window
AI actions this period	AI-powered operations run in the period (shown when there are any)
Most active team member	The most active user in the period (shown for teams)

Note

“How many products are done” maps to the Published count — products whose status is active. “New this period” reflects how many products were added (for example, freshly imported) during the window. MicroPIM does not compute a per-field “documented %” completeness score; progress is measured by product status.

Viewing the report

The Catalogue Reports page shows a live snapshot for a chosen window (7, 14, or 30 days) plus a chart of new vs. updated products per day. Each report that is sent is also saved as a numbered historical record you can reopen later.

Scheduling emailed reports

Set up a schedule and MicroPIM emails the report to your chosen recipients automatically.

1. Open Catalogue Reports (/admin/catalogue-reports).
2. Choose a frequency — daily, weekly, or monthly.
3. For a weekly report pick the day of the week; for a monthly report pick the day of the month.
4. Add one or more recipient email addresses.
5. Make sure the schedule is active, and save.

MicroPIM works out the next run, sends the report at that time, and then rolls the schedule forward to the next occurrence.

Setting	Description
Frequency	Daily, weekly, or monthly
Day of week	Which day weekly reports go out
Day of month	Which day monthly reports go out
Recipient emails	Who receives the report (specific addresses you set — not automatically every user)
Active	Turn the scheduled report on or off

Note

Reports are sent at a fixed time of day (09:00 UTC). Recipients are exactly the email addresses you configure.

What the email contains

Each emailed report includes highlight tiles (Published, Needs Review, New this period), a full metrics table (Total, Published, Draft, Needs Review, New this period, Inactive), an optional note on AI-powered actions in the period, the most active team member, and a link to open the full report in MicroPIM.

Actions

• Save schedule — set the frequency, day, and recipients
• Send test — email a report to yourself right now to preview it
• View snapshot — see live counts for a 7/14/30-day window
• Open a report — reopen a saved historical report

Related

• Products — the products these counts are based on
• Import — how new products enter the catalog
• Audit Log — a detailed record of who changed what
• Dashboard — at-a-glance catalog metrics